Hungary-Visa Documentation

As always,before I begin this post,I would like to inform you that Visa and documentation are amended from time to time by Countries and the same is implemented by their Consulates/Embassies and High Commissions in the respective Countries.While the information provided below is the updated one at the time of writing this post and my endevour will be to keep it updated with the latest updates,it is highly recommended that you always check and confirm for any amendments and updates listed on the Consulate website as well.Visa fees is also subject to change from time to time.

All Indian citizens require a visa to enter Hungary.This Country is a member of the Schengen States.Hence the visa stamped on your passport will read as a “SCHENGEN STATE” visa.Applications for the visa have to be submitted to the respective Consulate/Embassy of the Country you propose to visit.

Before applying for the Hungarian visa applicants should ascertain the visa subclass or category/type of visa under which they wish to lodge their visa application.The category of visa you wish to apply for depends on the purpose of your visit.In order to avoid any inconvenience with your travel dates,it is recommended that you start the application procedure as early as possible but not before three (3) months prior to departure

Applicants are advised to make an appointment and submit your application not earlier than three (3) months prior to departure.

Business and Tourist Visa applications can be submitted at the Hungarian Embassy in New Delhi,and at the Hungarian Consulate in Mumbai according to the applicant’s jurisdiction. Applications are lodged through “VFS Global Services”(VFS).These centres facilitate and handle the Visa Applications on behalf of the Hungarian Missions in India.

Please select the consular district in the State in which you have your place of residence to decide the Visa Application Centre where you can submit the visa application.

Jurisdiction for applicants applying from North and East India comprising the states of :New Delhi, Haryana, Himachal Pradesh, Jammu and Kashmir, Punjab, Rajasthan, Uttar Pradesh, Uttarakhand, Chandigarh, Assam, Arunachal Pradesh, Bihar, Jharkhand, Manipur, Meghalaya, Mizoram, Nagaland, Orissa, Tripura, Sikkim,Andhra Pradesh ,Gujarat and West Bengal.

Jurisdiction for applicants applying from West and South India comprising the states of : Chhattisgarh, Madhya Pradesh, Goa, Karnataka, Kerala, Maharashtra, Tamil Nadu, the Union Territories of Daman, Diu, Dadra and Nagar Haveli, Lakshadweep, Pondicherry, Andaman & Nicobar Islands.

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EMBASSY OF HUNGARY IN NEW DELHI

♦ Address : 2/50-M Niti Marg Chanakyapuri, New Delhi 110021.

♦ Operating Hours (Consular Section): Visa application on Mondays from 11:00 am to 12:00 pm. Residence permit applications are accepted on Tuesdays,Wednesdays and Thursdays from 09:00 am to 10:30 am.

♦ Passport collection time : Monday to Thursday-2:30 pm to 3:30 pm.

♦ Closed on Saturdays, Sundays and Public Holidays.

♦ The states under its Jurisdiction are : New Delhi, Haryana, Himachal Pradesh, Jammu and Kashmir, Punjab, Rajasthan, Uttar Pradesh, Uttarakhand, Chandigarh, Assam, Arunachal Pradesh, Bihar, Jharkhand, Manipur, Meghalaya, Mizoram, Nagaland, Orissa, Tripura, Sikkim,Andhra Pradesh ,Gujarat and West Bengal.

♦ Visa Application Centres : The Addresses,Application submission days and times,Passport collection days and times of the Visa Application Centres are listed here.

VISA APPLICATION CENTRE IN NEW DELHI

♦ Visa Application Centre [VAC]: VFS Global Services Pvt. Ltd,Shivaji Stadium Metro Station, Mezzanine Level,
Baba Kharak Singh Marg, Connaught Place,New Delhi-110001

♦ Submission Timings for Applications:[with prior appointment only] Monday to Friday-9:30 am to 12:00 pm and 1:00 pm to 4:00 pm

♦ Passport Collection Timings[(For passports received from the Embassy the previous day] : Monday to Friday-9:30 am to 12:00 pm

♦ Passport Collection Timings[For passports received from the Embassy the same day] : Monday to Friday-1:00 pm to 4:00 pm

♦ Closed on Saturdays, Sundays and Public Holidays.

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VISA APPLICATION CENTRE IN GURUGRAM

♦ Visa Application Centre [VAC]: VFS Global Services Pvt. Ltd,Unit no 419-420,ILD Trade Centre,4th Floor, Sector 47,Sohna Road, Gurugram Haryana – 122001

♦ Submission Timings for Applications : [with prior appointment only] Monday to Friday-9:00 am to 2:30 pm

♦ Passport Collection Timings : Monday to Friday-9:00 am to 5:00 pm

[Important Note: Passports dispatched from New Delhi will be ready for collection at the Gurgaon centre on the next working day from 09:00 am to 5:00 pm]

♦ Closed on Saturdays, Sundays and Public Holidays.

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VISA APPLICATION CENTRE IN JALANDHAR

♦ Visa Application Centre [VAC]: VFS Global Services Pvt. Ltd,Aman Plaza, 3rd Floor,310 Lajpat Nagar,Mahavir Marg, Nakodar Chowk–Opposite to Lovely Autos,Jalandhar -144001

♦ Submission Timings for Applications : [with prior appointment only] Monday to Friday-9:00 am to 3:00 pm

♦ Passport Collection Timings : Monday to Friday-3:00 pm to 5:00 pm.

[Important Note: Passports dispatched from New Delhi will be ready for collection at the Gurgaon centre on the next working day from 03:00 pm to 5:00 pm]

♦ Closed on Saturdays, Sundays and Public Holidays.

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VISA APPLICATION CENTRE IN JAIPUR

♦ Visa Application Centre [VAC]: VFS Global Services Pvt. Ltd. Mangalam Ambition Tower, 1st Floor,Agrasen
Circle (Malan ka Chauraha), Subhash Marg, C Scheme,Jaipur, 302001

♦ Submission Timings for Applications : [with prior appointment only] Monday to Friday-9:00 am to 3:00 pm

♦ Passport Collection Timings : Monday to Friday-9:00 am to 3:00 pm.

[Important Note: Passports dispatched from New Delhi will be ready for collection at the Gurgaon centre on the next working day from 09:00 am to 3:00 pm]

♦ Closed on Saturdays, Sundays and Public Holidays.

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VISA APPLICATION CENTRE IN CHANDIGARH

♦ Visa Application Centre [VAC]: VFS Global Services Pvt. Ltd,Elante Offices,Unit no.B-209, Second Floor, Office Block B, Plot no. 178- 178A,Industrial & Business Park,Phase-I, Chandigarh (U T) 160002.

♦ Submission Timings for Applications : [with prior appointment only] Monday to Friday-9:00 am to 3:00 pm

♦ Passport Collection Timings : Monday to Friday-3:00 pm to 5:00 pm

[Important Note: Passports dispatched from New Delhi will be ready for collection at the Gurgaon centre on the next working day from 09:00 am to 3:00 pm]

♦ Closed on Saturdays, Sundays and Public Holidays.

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CONSULATE GENERAL OF HUNGARY IN MUMBAI

♦ Address : TCG Financial Centre, C-53/G-Block, Bandra-Kurla Complex, Mumbai 400098

♦ Operating Hours : Monday to Thursday-10:00 am to 4:00 pm and Friday-10:00 am to 2:30 pm

♦ Closed on Saturdays, Sundays and Public Holidays.

♦ The states under its Jurisdiction are : Chhattisgarh, Madhya Pradesh, Goa, Karnataka, Kerala, Maharashtra, Tamil Nadu, the Union Territories of Daman, Diu, Dadra and Nagar Haveli, Lakshadweep, Pondicherry, Andaman & Nicobar Islands.

♦ Visa Application Centres : The Addresses,Application submission days and times,Passport collection days and times, Helpline numbers along with maps and directions of the Visa Application Centres are listed here

VISA APPLICATION CENTRE IN MUMBAI

♦ Visa Application Centre [VAC] : VFS Global Services Pvt. Ltd. Joint Visa Application Centre, Trade Center, 3rd Floor,’G’ Block,Bandra Kurla Complex,Bandra (East), Mumbai 400051

♦Submission Timings for Applicants and Representatives [with prior appointment only] :Monday to Friday- 8:00 am to 12:00 pm and 1:00 pm  to 4:00 pm

♦ Submission Timings for Travel Agents[with prior appointment only] :Monday to Friday-8:00 am to 12:00

♦ Passport Collection Timings : Monday to Friday-10:00 am to 12:00 pm and 1:00 pm  to 4:00 pm

♦ Closed on Saturdays, Sundays and Public Holidays.

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VISA APPLICATION CENTRE IN AHMEDABAD

♦ Visa Application Centre [VAC] : VFS Global Services Pvt. Ltd,First Floor, Emerald House,Near Parimal Garden Cross Road,Off C G Road,Ahmedabad-380006

♦Submission Timings for Applications  [with prior appointment only] :Monday to Friday- 9:00 am to 4:00 pm

♦ Passport Collection Timings : Monday to Friday-1:00 pm to 5:00 pm

♦ Closed on Saturdays, Sundays and Public Holidays.

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VISA APPLICATION CENTRE IN PUNE

♦ Visa Application Centre [VAC] : VFS Global Services Pvt. Ltd,4th Floor,F core Marvel Edge,Near Bajaj Finserv,
Viman nagar,Pune 411014

♦Submission Timings for Applications [with prior appointment only] :Monday to Friday- 08:00 am to 12:00 pm and 1:00 pm  to 3:00 pm [Preferred Timings are 08:00 am to 2:00 pm]

♦ Passport Collection Timings : Monday to Friday-1:00 pm to 4:00 pm

♦ Closed on Saturdays, Sundays and Public Holidays.

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VISA APPLICATION CENTRE IN GOA

♦ Visa Application Centre [VAC] : VFS Global Services Pvt. Ltd,First Floor, Gera Imperium 1, 3rd Floor,Office No. 301, Patto Plaza, Panjim,Goa 403001,

♦ Submission Timings for Applications [with prior appointment only] : Monday to Friday-8:00 am to 3:00 pm

♦ Passport Collection Timings : Monday to Friday- 8:00 am to 3:00 pm

♦ Closed on Saturdays, Sundays and Public Holidays

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VISA APPLICATION CENTRE IN CHENNAI

♦ Visa Application Centre [VAC] : VFS Global Services Pvt. Ltd,Fagun Towers, Second floor,No 74, Ethiraj Salai, Egmore, Chennai- 600 008.

♦ Submission Timings for Applications [with prior appointment only] : Monday to Friday-8:00 am to 12:00  pm and 1:00 pm to 3:00 pm

♦ Passport Collection Timings : Monday to Friday-8:00 am to 12:00  pm and 1:00 pm to 4:00 pm

♦ Closed on Saturdays, Sundays and Public Holidays.

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VISA APPLICATION CENTRE IN BENGALURU

♦ Visa Application Centre [VAC] : VFS Global Services Pvt. Ltd,Global Tech Park No.11,1st Floor, O Shaughnessy Road, Langford Town,near Hockey Stadium,Bengaluru, Karnataka 560025.

♦ Submission Timings for Applications [with prior appointment only] : Monday to Friday-8:00 am to 12:00  pm and 1:00 pm to 3:00 pm

♦ Passport Collection Timings : Monday to Friday-8:00 am to 12:00  pm and 1:00 pm to 4:00 pm

♦ Closed on Saturdays, Sundays and Public Holidays.

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VISA APPLICATION CENTRE IN HYDERABAD

♦ Visa Application Centre [VAC] : VFS Global Services Pvt. Ltd,8-2-700, 3rd Floor, Srida Anushka Pride,Road No. 12, Banjara Hills,Hyderabad – 500 034.

♦ Submission Timings for Applications [with prior appointment only] : Monday to Friday-8:00 am to 12:00  pm and 1:00 pm to 3:00 pm

♦ Passport Collection Timings : Monday to Friday-8:00 am to 12:00  pm and 1:00 pm to 4:00 pm

♦ Closed on Saturdays, Sundays and Public Holidays.

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VISA APPLICATION CENTRE IN PUDUCHERRY

♦ Visa Application Centre [VAC] : VFS Global Services Pvt. Ltd,No: 32 Eswaran Kovil Street,Puducherry – 605001

♦ Submission Timings for Applications [with prior appointment only] : Monday to Friday-8:00 am to 12:00  pm and 1:00 pm to 3:00 pm

♦ Passport Collection Timings : Monday to Friday-8:00 am to 12:00  pm and 1:00 pm to 3:00 pm

♦ Closed on Saturdays, Sundays and Public Holidays.

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VISA APPLICATION CENTRE IN COCHIN

♦ Visa Application Centre [VAC] : VFS Global Services Pvt. Ltd,1st Floor, Coastal Chambers (Manoj Tower),Opp Mercy Hotel,M G Road, Ravipuram,Cochin 682015

♦ Submission Timings for Applications [with prior appointment only] : Monday to Friday-8:00 am to 12:00  pm and 1:00 pm to 3:00 pm

♦ Passport Collection Timings : Monday to Friday-8:00 am to 12:00  pm and 1:00 pm to 3:00 pm

♦ Closed on Saturdays, Sundays and Public Holidays.

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VISA APPLICATION CENTRE IN THIRUVANANTHAPURAM

♦ Visa Application Centre [VAC] : VFS Global Services Pvt. Ltd,1st Floor,First Floor-Asiatic Business Centre,
T C 2/2408-3, Attipra Village,Kazhakuttam, Thiruvananthapuram-695583

♦ Submission Timings for Applications [with prior appointment only] : Monday to Friday-8:00 am to 12:00  pm and 1:00 pm to 3:00 pm

♦ Passport Collection Timings : Monday to Friday-8:00 am to 12:00  pm and 1:00 pm to 4:00 pm

♦ Closed on Saturdays, Sundays and Public Holidays.

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VISA APPLICATION CENTRE IN KOLKATA

♦ Visa Application Centre [VAC] : VFS Global Services Pvt. Ltd,Rene Tower, Building No.1842,Rajdanga Main
Road, Rajdanga,Near Geetanjali Stadium,Kolkata – 700107

♦ Submission Timings for Applicants and Representatives: [with prior appointment only] Monday to Friday-9:00 am to 3:00 pm

♦ Submission Timings for Travel Agents[with prior appointment only] :Monday to Friday- 9:00 am to 11:00

♦ Passport Collection Timings : Monday to Friday-3:00 pm to 5:00 pm

♦ Closed on Saturdays, Sundays and Public Holidays.

[Important to Note : Passports dispatched from New Delhi will be ready for collection at the Kolkata centre on the next working day after 3:00 pm. Please confirm if the passport is ready for collection at the Kolkata Center by calling at the call Center number before visiting the Application Center]

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SCHEDULE AN APPOINTMENT

Schengen Visa requires you to book an appointment online for submitting their visa applications at the Schengen Visa Application Centre in your city of residence

IMPORTANT NOTE FOR SCHENGEN VISA PROCEDURE

Effective 02 November 2015 Schengen Visa applicants need to provide Biometric fingerprint data along with a digital photograph. Please remember this data has to be a clear image and hence you should have clear fingers devoid of any injuries on your fingers at the time of appointment or any henna applications on the fingertips.Applicants are advised to wait until the injuries have healed before the appointment is scheduled and the henna application should either be removed or allowed to be cleared before your appointment date.

Biometric fingerprint data once provided is valid for the next five (5) years. Schengen Visa applied during those five (5) years will not require you to provide biometric fingerprint data again,but only the required documents specified by the consulate at the time of applying for the visa again .
You can schedule an appointment for the application of Hungary Visa through this link Click here

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BUSINESS VISA APPLICATION

This visa allows business people to make a short business visit to Hungary for less than ninety (90) days travel. Business activities may include a conference, negotiation or exploratory business visit.

CHECKLIST FOR  HUNGARY BUSINESS VISA APPLICATION

♦ Original Passport : The passport should have a validity of three (3) months from the date of departure from Hungary and should have been issued within the last ten (10) years.It should have minimum two (2) blank pages (facing each other).Current and valid Passport is required to be submitted in original for the stamping of the Visa along with old passports if any.[Very importantly please do not staple the passports and instead bind it with a rubber band]. Also enclose a colour photocopy of the bio pages  of the current valid passport.Passports with a validity of twenty (20) years and handwritten passports are strictly not accepted.The bio-page of the passport should not have any observations made manually.

♦ Visa Application form : The Hungary Schengen Visa form should be typed or neatly handwritten and completed with honesty.The form comprises of a total of four (4) pages.It accompanies a declaration as well on its fourth (4) page.The applicant’s signature is required at the designated places in the form.Two signatures of the applicant are required.The first one is in column number thirty-seven (37) and the second at the end of page four (4) of the Visa form. Visa Form can be printed back to back or be on separate pages.Please write your e-mail ID in column seventeen (17) of the visa application Form. The Embassy or Consulate of Hungary will communicate with the applicant through e-mails if required. For those who do not have an e-mail address,please provide thee-mail address of the travel agents or that of a close relative. Failing to do so will result in the refusal of the visa application. Ensure not to leave any columns blank (Please specify as “None” or ‘NA” in the columns which is not applicable). Any incomplete submissions or false declarations will result in the application being rejected.Please submit the form and the documents at the Visa Application Center you have chosen in your application on the day of the appointment.For a sample of the completed Visa form please click here. [Courtesy: VFS Global Services Pvt.Ltd]

A separate declaration from the applicant to be submitted to the Visa Centre. The declaration informs the applicants  of the processing time taken by the Mission,that he/she is completely responsible of the visa being rejected due to inadequate or missing documents,that his/her application process is completely at the discretion of the Embassy/Consulate.He/She is ready to abide by all the do’s and dont’s laid down by the Mission.

Important : Documents which should be submitted in original are underlined in the table.

Please find the format of the Declaration Form here. [Courtesy: VFS Global Services Pvt.Ltd]

Any incomplete submissions or false declarations will result in the application being rejected.Please submit the form and the documents at the Visa Application Center you have chosen in your application on the day of the appointment.

SAMPLE AUTHORITY LETTER

In the event that a third person submitting your application or collecting your passport please provide a notarized authorization letter.

Please find a specimen of the Authority Letter to be presented to the Hungarian Embassy in New Delhi.[Courtesy: VFS Global Services Pvt.Ltd]

Please find a specimen of the Authority Letter to be presented to the Consulate General of Hungary in Mumbai.[Courtesy: VFS Global Services Pvt.Ltd]

♦ Recent Colour Photographs : White background and without border of size 35 mm X 45 mm with 70-80 % image of face to be seen.[Photographs should not be more than six (6) months old].These photograph should be of the head and shoulders only against the white background with  no facial coverings,hats or sunglasses.The photo should be straight faced looking directly into the camera. Two (2) pictures is to be enclosed with the application.Please do not staple or use pins to attach it to the passport.They will not be accepted.[Sample Photo credit schengenvisainfo.com]

♦ Covering Letter in Original : Typed on the company letterhead and duly signed by a competent authority of the Company [his/her name and position in the employing company should be detailed] with a brief description about the company in the first paragraph including address, telephone and fax numbers of the Company.This should be followed by complete details like traveler name, designation, Passport Number, travel dates, purpose of visit, with a declaration on who is sponsoring the trip and address of the inviting company to be visited.The second part of the letter can include the applicant’s employment details stating your designation, length of employment with the firm,salary earnings and brief details of the proposed itinerary.Copy of the Certificate of Incorporation of the company also to be included.If you wish to visit the other Schengen Countries after your stay in Hungary,then please provide brief details of the visits in the Covering Letter.The covering letter should be addressed to the respective Missions in Delhi and Mumbai as follows.

For applications of Visas to the Embassy in Delhi,the covering letter should be addressed to The Visa Officer, Embassy of Hungary,New Delhi. 

For applications of Visas to the Consulate in Mumbai,the covering letter should be addressed to The Visa Officer, Consulate General of Hungary,Mumbai

♦ Invitation Letter from Hungary : Required in original or as a copy,from the inviting company in Hungary on their company letterhead bearing company’s seal on it and duly signed by a competent authority [his/her name and position in the employing company should be detailed].Very important to know that the letter of invitation must be issued in Hungarian language. English language letter is not accepted by the Embassy/Consulate.The letter should contain a brief description about the company in the first paragraph followed by complete details like traveler name, designation, Passport Number, travel dates, purpose of visit, with a declaration on who is sponsoring the trip.It is very important to mention the email id and the contact number of the inviting person in this letter.The next paragraph of the letter can contain information about the purpose of the trip with the detailed day to day schedule of the business activities.If you wish to visit the other Schengen Countries after your stay in Hungary,then please provide invitation details of the visits from those Schengen Countries.

OR

If an Invitation Letter is not available,then the alternate option is,providing evidence of the actual business relations in Hungary by a letter of reference from the regional branches of the Hungarian Chamber of Commerce and Industry or the Hungarian Chamber of Agriculture. Please be advised that this letter of reference must also be issued in Hungarian language and needs to be in original.The English language letter is not accepted in this case. The invitation letter has to provide for a detailed weekly break up schedule of the perspective program in Hungary if the intended stay is more than thirty (30) days. Like the covering letter,the Invitation Letter should be addressed to the respective Missions in Delhi and Mumbai as follows.

For applications of Visas to the Embassy in Delhi,the covering letter should be addressed to The Visa Officer, Embassy of Hungary,New Delhi. 

For applications of Visas to the Consulate in Mumbai,the covering letter should be addressed to The Visa Officer, Consulate General of Hungary,Mumbai

♦ Financial Documents if employed: Original and updated salary account bank statements for the last three (3) months of the applicant with his/her name, account number and certified by the bank.Salary slips of the last three (3) months duly signed and certified by a competent authority.Income Tax Return papers for the last two (2) assessment years.A Certificate of Employment from his/her organisation along with a copy of the employment contract as a proof.If the host Company is bearing the cost of your travel then the financial documents like balance sheet,Income tax papers of the host Company will be required.Company Financial Documents which comprises of a clear copy of Indian Company Registration Certificate, Company Bank Statements for last three (3) Months with Bank Seal and Signature, Company Income Tax papers for last three (3) years.[Bank Statements and Income Tax Papers may not be insisted upon by the Consulate in case of established and major organisations]

♦ Financial Documents if Self-employed and/or Company Owner : If you are self employed and a company owner then you need to submit a copy of the Business registration certificate or Partnership Deed and Proof of proprietorship and/or other proof of ownership duly signed and stamped by an authorized person.Personal and Business updated bank statements of the last three (3) months.Personal and Business Income Tax Return papers for the last two (2) assessment years.

♦ Travel Insurance : Travel Insurance for the entire period of stay in the Schengen Country needs to be enclosed in the application.The Travel and Medical Insurance for Schengen Visa have to be only from one of the approved list of Indian Travel Insurance Companies published by the Schengen State Consulates. For the list of approved Indian travel insurance companies click here. The insurance coverages should include

o Minimum coverage of 30,000 Euro / 50,000 USD / 50,000 CHF per person.

o Coverage of all expenses which might arise in connection with repatriation for medical reasons, urgent medical attention and/or emergency hospital treatment.

o The insurance has to cover the entire stay in the Schengen territory.

o Applicants who wish to apply for a six months or one year multiple entry visa are not obliged to provide a 180 (365) days coverage. It is sufficient to submit an insurance policy covering the first journey.

♦ Airline Reservation : Confirmed return trip airline ticket printout for the entire period of stay in Hungary.If he/she is travelling to several Schengen States, proof of intra-Schengen flight reservation, train itinerary or car rental.

♦Hotel Reservation: Proof of accommodation in Hungary and other Schengen states if applicable.Email confirmation of the hotel reservation in Hungary has be to obtained from the Hotel on their official letterhead.Please enclose a clear printout along with the other documents.

♦ Visa Fees : All Visa fees and service fees are to be paid in cash or online as prescribed by the Embassy/(Subject to change from time to time)

♦ Important points to note : Documents which should be submitted in original are underlined in the table of the declaration form.Details mentioned in the checklist above.Please submit photocopies for the other documents. If deemed by the Consulate, additional documents and/or an interview may be requested. In case, the visa is not granted, the difference or the fee will not be refunded.

Validity of visa denotes time period during which an applicant can use the visa. Period of stay denotes amount of time the traveler can stay in the Schengen States.

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TOURIST VISA APPLICATION

This visa allows travellers to visit Hungary for a holiday,recreation or tourism.The visa given is for a stay of less than ninety (90) days.

CHECKLIST FOR HUNGARY TOURIST VISA APPLICATION

♦ Original Passport : The passport should have a validity of three (3) months from the date of departure from Hungary and should have been issued within the last ten (10) years.It should have minimum two (2) blank pages (facing each other).Current and valid Passport is required to be submitted in original for the stamping of the Visa along with old passports if any.[Very importantly please do not staple the passports and instead bind it with a rubber band]. Also enclose a colour photocopy of the bio pages  of the current valid passport.Passports with a validity of twenty (20) years and handwritten passports are strictly not accepted.The bio-page of the passport should not have any observations made manually.

♦ Visa Application form :The Hungary Schengen Visa form should be typed or neatly handwritten and completed with honesty.The form comprises of a total of four (4) pages.It accompanies a declaration as well on its fourth (4) page.The applicant’s signature is required at the designated places in the form.Two signatures of the applicant are required.The first one is in column number thirty-seven (37) and the second at the end of page four (4) of the Visa form. Visa Form can be printed back to back or be on separate pages.Please write your e-mail ID in column seventeen (17) of the visa application Form. The Embassy or Consulate of Hungary will communicate with the applicant through e-mails if required. For those who do not have an e-mail address,please provide thee-mail address of the travel agents or that of a close relative. Failing to do so will result in the refusal of the visa application. Ensure not to leave any columns blank (Please specify as “None” or ‘NA” in the columns which is not applicable). Any incomplete submissions or false declarations will result in the application being rejected.Please submit the form and the documents at the Visa Application Center you have chosen in your application on the day of the appointment.For a sample of the completed Visa form please click here. [Courtesy: VFS Global Services Pvt.Ltd]

A separate declaration from the applicant to be submitted to the Visa Centre. The declaration informs the applicants  of the processing time taken by the Mission,that he/she is completely responsible of the visa being rejected due to inadequate or missing documents,that his/her application process is completely at the discretion of the Embassy/Consulate.He/She is ready to abide by all the do’s and dont’s laid down by the Mission.

Important : Documents which should be submitted in original are underlined in the table.

Please find the format of the Declaration Form here. [Courtesy: VFS Global Services Pvt.Ltd]

Any incomplete submissions or false declarations will result in the application being rejected.Please submit the form and the documents at the Visa Application Center you have chosen in your application on the day of the appointment.

SAMPLE AUTHORITY LETTER

In cases of a third person submitting your application or collecting your passport please provide a notarized authorization letter.

Please find a specimen of the Authority Letter to be presented to the Hungarian Embassy in New Delhi.[Courtesy: VFS Global Services Pvt.Ltd]

Please find a specimen of the Authority Letter to be presented to the Consulate General of Hungary in Mumbai.[Courtesy: VFS Global Services Pvt.Ltd]

♦ Two Recent Colour Photographs : White background and without border of size 35 mm X 45 mm with 70-80 % image of face to be seen.[Photographs should not be more than six (6) months old].These photograph should be of the head and shoulders only against the white background with  no facial coverings,hats or sunglasses.The photo should be straight faced looking directly into the camera.Two (2) pictures are to be enclosed with the application. The first (1st) picture has to be pasted on the application form at the designated place.The second (2nd) picture has to be clipped face down to the top side right hand corner of the passport.Please do not staple or use pins to attach it to the passport.They will not be accepted.[Sample Photo credit schengenvisainfo.com]

♦ Personal Covering Letter : Typed on a plain A4 size paper.If you wish to visit the other Schengen Countries after your stay in Hungary,please provide brief details of the visits in the Covering Letter.The covering letter should be addressed to the respective Missions in Delhi and Mumbai as follows.

For applications of Visas to the Embassy in Delhi,the covering letter should be addressed to The Visa Officer, Embassy of Hungary,New Delhi. 

For applications of Visas to the Consulate in Mumbai,the covering letter should be addressed to The Visa Officer, Consulate General of Hungary,Mumbai

The covering letter should contain the following details.

◊ Dates of travel and the complete detailed itinerary for Hungary
◊ Number of passengers travelling together.If the applicant is accompanied by family members, then all applications must include a copy of this covering letter.
◊ Details of the day to day schedule and confirmed hotel reservations in Hungary.
◊ If the applicant is employed, then a introduction letter to be given by the Employer on the Company letterhead. The letter has to be signed and stamped by the Company HR or directorate mentioning your position and the duration of your service.Sanctioned “Leave Letter” or a “No Objection Certificate” [NOC] regarding the planned trip to Hungary and Schengen States.

◊ Copy of Birth certificate (In case of a minor who has not reached the age of 18 years)

◊ If the applicant is a student under sixteen (16) years old,then a copy of the student college ID card and introduction letter of the School/College/University should be enclosed.If the travel is taking place during the academic year,then a letter from the students’ institution confirming of the leave granted for the trip and duly signed and stamped by an authorized person of the institution.

◊ Children under eighteen (18) years travelling alone, need a written consent letter of both parents or legal guardian, certified by public notary.Passport copies of both parents and/or legal guardian or copies of PAN cards or Driving Licenses of both have to be enclosed in all cases.If the travel is taking place during the academic year,then a letter from the students’ institution confirming of the leave granted for the trip and duly signed and stamped by an authorized person of the institution. 

◊ Children under eighteen (18) years not travelling with both parents need a notarised No Objection Certificate(NOC) of the other, non-travelling parent or legal guardian, certified by public notary. Passport copies of both parents and/or legal guardian or copies of PAN cards or Driving Licenses of both have to be enclosed in all cases.If the travel is taking place during the academic year,then a letter from the students’ institution confirming of the leave granted for the trip and duly signed and stamped by an authorized person of the institution. 

◊ If applicant is married,then the copy of the Marriage Certificate should also be enclosed. If for some reason the applicant is married but is unable to provide evidence of marital status as a certificate or in the passport,then a copy of the ration card can be provided.

Here is a specimen of the personal Covering Letter for application of a  Tourist visa for Hungary

♦ Financial Documents if employed : Updated salary account bank statements for the last three (3) months of the applicant with his/her name, account number and certified by the bank.Salary slips of the last three (3) months.Income Tax Return papers for the last two (2) assessment years. A Certificate of Employment from his/her organisation along with a copy of the employment contract as a proof. In case of family applications,only the head of family needs to attach bank statements and personal Income Tax Return papers for the last two (2) assessment years.

♦ Financial Documents if Self-employed and/or company owner : If you are self employed and a company owner then you need to submit a copy of the Business registration certificate or Partnership Deed and Proof of proprietorship and/or other proof of ownership if available. Personal and Business updated bank statements of the last three (3) months.Personal and Business Income Tax Return papers for the last two (2) assessment years.

♦ Financial Documents for Retired Professionals : Personal pension bank statement for the last three (3) months.Proof of regular income generated by ownership of property or business.

♦ Travel Insurance : Travel Insurance for the entire period of stay in the Schengen Country needs to be enclosed in the application.The Travel and Medical Insurance for Schengen Visa have to be only from one of the approved list of Indian Travel Insurance Companies published by the Schengen State Consulates. For the list of approved Indian travel insurance companies click here.In case of family applications,the travel Insurance should include the names of all the family members.The insurance coverages should include

o Minimum coverage of 30,000 Euro / 50,000 USD / 50,000 CHF per person.

o Coverage of all expenses which might arise in connection with repatriation for medical reasons, urgent medical attention and/or emergency hospital treatment.

o The insurance has to cover the entire stay in the Schengen territory.

o Applicants who wish to apply for a six months or one year multiple entry visa are not obliged to provide a 180 (365) days coverage. It is sufficient to submit an insurance policy covering the first journey.

♦ Airline Reservation : Confirmed return trip airline ticket printout for the entire period of stay in Hungary.If he/she is travelling to several Schengen States, proof of intra-Schengen flight reservation, train itinerary or car rentals for the applicant and all the family members.

♦Hotel Reservation: Proof of accommodation in Hungary and other Schengen states if applicable.Confirmation of hotel reservations,tours booked and proof of payments made for the same.In case of a family application,hotel reservations proof for all the travelling members.If the reservation is under one name then it should be under the head of the family or principal applicant’s name.A Certificate of the travel agency confirming all the reservations  of an organised package/trip or any other appropriate document indicating the travel arrangements will be an added advantage. In case of individual reservations,a proof of accommodation in Hungary and other Schengen states if applicable.Email confirmation of the hotel reservation in Hungary has be to obtained from the Hotel on their official letterhead.Please enclose a clear printout along with the other documents.

♦ Visa Fees : All Visa fees and service fees are to be paid in cash or online as prescribed by the Embassy/(Subject to change from time to time)

♦ Important points to note : Documents which should be submitted in original are underlined in the table of the declaration form.Details mentioned the checklist above.Please submit photocopies for the other documents. If deemed by the Consulate, additional documents and/or an interview may be requested. In case, the visa is not granted, the difference or the fee will not be refunded.

Validity of visa denotes time period during which an applicant can use the visa. Period of stay denotes amount of time the traveler can stay in the Schengen States.

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VISITING FRIENDS AND RELATIVES IN HUNGARY

If you intend to visit your relatives,friends and family in Hungary,then in addition to the above documents some additional papers will be required from both-the applicant and from the inviter/guarantor/sponsor from Hungary.

Letter of invitation issued and endorsed by the Hungarian Office of Immigration and Nationality or certified by public notary. You also need to produce evidence of the family relations by public documents issued by Hungarian authorities.[Please note that individual Schengen States may require applicant to present proof of sponsorship and/or private accommodation by completing a form drawn up by the Schengen State’s competent authority.If applicant is travelling to several Schengen States, proof of accommodation and travel arrangements in each of them has to be provided.]

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VISA PROCESSING TIME

The processing time at the Embassy of Hungary in New Delhi and the Hungarian Consulate in Mumbai under normal circumstances is a minimum of fifteen (15) calendar days after the submission at any VFS Visa Application Center in India.However this period is extendable to thirty (30) and sometimes sixty (60) days if a more detailed examination of your application and/or additional documents are required.

PLEASE NOTE

Application processing time counts from the time an admissible application is submitted at a diplomatic mission or a Visa Application Centre. ‘Admissible‘ means that the mission has decided that the Schengen conditions for submitting an application have been met.

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 To conclude,the decision to grant the visa is at the discretion of the Consulate and the Embassy.

 Please note that every application will be considered on its own merits.

 Possession of a visa does not guarantee entry into Hungary

 The duration of stay in Hungary is determined by the Immigration and Checkpoints Authority in Hungary upon arrival.

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